How to deal with pregnant or nursing employees has to be one of the most frequently asked questions we get from China employers. The most important thing to know is that Chinese labor law prohibits employers from unilaterally terminating a pregnant or nursing employee.
Many believe you can terminate any China employee, including a pregnant or nursing employee, simply by paying one month’s salary for every year the employee has worked for the company. This is not true. Termination without cause constitutes unlawful termination and will lead to adverse consequences for the employer. Another myth is that you can never terminate a pregnant or nursing employee. An employer can terminate a pregnant or nursing employee without having to pay severance for the employee’s material breach of the employer’s rules and regulations. However, the rules and regulations provision you use to justify the termination must be legal and your termination under that provision must be reasonable.
For example, though an employer rules and regulations provision prohibiting stealing is unquestionably legal, whether you can fire a pregnant (or non-pregnant) employee for stealing things from your company can be tricky. In the past, Chinese courts used to uphold employers’ decisions to let an employee go when the amount of the theft was really low. But over the years, we have seen a shift in court decisions that put more focus on the reasonableness of the employer’s termination decision. So if your action is not proportionate to the infraction, the chances of it being upheld by a Chinese court are not high. We would counsel our clients not to terminate an employee for stealing ten dollars worth of office supplies.
It is also against the law to have an employee who is more than seven months pregnant or who is nursing work overtime or take night shifts. If your pregnant employee misses a half-day of work to go to her pregnancy checkup, it is not considered an absence of work under Chinese employment laws. So if you have her work late that day to make up the lost time, it’s likely it will be considered working beyond normal hours, and that’s overtime. If your pregnant employee submits a document from a health institution saying that her health no longer permits her to perform her usual job duties, you cannot demote her; you instead need to adjust her workload or her job duties to suit her existing situation. Generally speaking, you cannot as an employer dictate that you will recognize only certain doctors’ notes from only certain hospitals. So again, be careful with what you put in your employer rules and regulations.
You must also provide at least one hour per day during normal working hours for employees who breastfeed their babies and you must do this until the baby turns one.
China amended its Law on Population and Family Planning, making it official that couples are encouraged to have two kids. The table below provides some basic information on the new maternity/paternity leave regulations in Beijing, Shanghai and Guangdong:
|Maternity leave||Paternity leave|
|Beijing||128 days + 1-3 months||15 days|
|Shanghai||128 days||10 days|
|Guangdong||178 days||15 days|
As is true of just about everything related to China’s labor laws, its laws on pregnant and nursing employees are complicated and local. And as is true of most of China’s labor laws they get even more complicated when it comes to expats, where the local rules and practices are even more likely to be at odds with the national guidance.
Bottom Line: Pregnant and nursing employees in China have all sorts of particularized rights. So as a China employer you should be doubly careful in terminating a pregnant or nursing employee or even in changing their job schedules or duties. You should know both the national and the local rules and talk with your local labor authorities before making pretty much any move.